An MTA is required whenever material is transferred between two or more parties. However, there are a few exceptions. The Office of Research and Sponsored Programs (ORSP) will review the circumstances and make a decision. Many institutions also have an MTA policy and may need their own documentation. Manual deliveries and pickups also require an agreement. In case of failure of the negotiations; the material is not accepted. If the material has been shipped, it will be returned to the donor. An MTA is a type of enforceable agreement (contract) used when two or more parties send, share, borrow, or sometimes sell physical research equipment. The MTA defines the ownership of the material and the related intellectual property rights. The rights and obligations of each party with respect to the Material are defined. For sponsored research projects that use an MTA, contact Agreement Management or email the Agreement Manager, and for technology transfer, contact Innovation and Commercialization and notify us via the MTA For simple transfers that do not include intellectual property, the NIH recommends a simple letter agreement. For materials that can be patented or for which greater protection is desired, the Uniform Biological Material Transfer Agreement (WBU) can be used. Many U.S.
educational institutions have signed the UBMTA Framework Agreement.  The AUTM (formerly association of University Technology Managers) serves as a reference for the original UBMTA framework agreements and maintains the list of signatories.  UBMTA signatories only have to sign a letter of execution with the details of each transfer, as they have already accepted all the terms of the framework contract. Faculty or department administrators do not have the authority to accept these agreements on behalf of the university. Acceptance of such agreements without an authorized signature of the University may result in unnecessary personal liability being assumed. Three types of ATM are the most common in academic institutions: transfer between academic or research institutions, transfer from science to industry, and transfer from industry to science. Each requires different terms and conditions.  Under U.S. export control laws, the export of certain materials may require a license from the Bureau of Industry and Security or the Department of Commerce. Examples of such materials include human pathogens, zoonoses, toxins, animal pathogens, genetically modified microorganisms, plant pathogens, radioactive materials, magnetic metals, propellants, and ceramic materials. Anyone planning to transfer Materials controlled by the Department of Commerce or the Department of State outside the United States should work with UH Export Control Officer Sandy Brown to obtain the required license.
There are civil and criminal penalties for violations of the Export Administration Regulation. In many cases, disclosing institutions use MTA templates that contain conditions that are unacceptable to the University of Texas at Arlington. These unacceptable conditions may force the university to deviate from Texas state laws or federal guidelines regarding biological materials. Due to the need to negotiate acceptable terms, the signing of the MTA may be delayed and materials cannot be transferred to you as soon as you wish. Please note that MTA negotiations with companies can be particularly challenging. Autm`s MTA Toolkit Despite the recognized benefits of standard agreements and the encouragement to use them, the lack of use has led to a missed opportunity to break down barriers to material transfer. In 2011, AUTM conducted a survey to measure the use of UBMTA and ALS and to understand why many institutions choose not to use them. UTA is in the process of negotiating with other popular suppliers to conclude other framework agreements. If we have not negotiated an MTA with a particular catalog company and you have a need, let us know, and we may be able to negotiate terms appropriate to academic practice.
Contact the Environmental Health and Safety Board for information on how to process incoming and outgoing materials. On average, it takes from a few days to a few weeks. If the materials are organic and the disclosing institution uses the Uniform Biological Material Transfer Agreement, UTA can sign the letter of execution associated with this agreement very quickly. If the disclosing institution uses the UT Incoming MTA model, the process will also be very fast. The Uniform Biological Material Transfer Agreement (WBU) should be used when the material transferred is of a biological nature, such as fish stocks, cell lines, DNA samples, etc. I want to send potentially export-controlled materials to a non-American. Place. What must I do? Overcoming Barriers to the Transfer of Published Research Material The barriers that MTAs can represent in facilitating the flow of published research papers between non-profit institutions have long been recognized. As the NIH has pointed out, any iteration in a negotiation over MTA terms delays the time when a research tool can be used in the lab. Hundreds of thousands of MTAs are negotiated each year between non-profit institutions around the world, imposing a significant administrative burden on universities and associated increased costs of low value.
A recent call to action was issued by the U.S. National Research Council (NRC), which identified ATMs as long and time-consuming obstacles to advancing research. A Material Transfer Agreement (MTA) is a contract that governs the transfer of research material between two organizations if the recipient intends to use it for its own research purposes. The MTA defines the rights of the supplier and the recipient with respect to the Materials and all derivatives. Biological materials such as reagents, cell lines, plasmids and vectors are the most commonly transferred materials, but ATMs can also be used for other types of materials such as chemical compounds and even certain types of software. Typically, the University of Houston requires MTAs for all incoming or outgoing materials to monitor what materials are arriving on campus and what materials (and to whom) UH is providing. UT Arlington has a limited number of signatory agents from the university. Research administration staff designate the appropriate signatory for each agreement. Most professors and staff are not allowed to commit the university to a written agreement. You are an authorized signatory of UT Arlington only if you have a written delegation of the signing authority of the President of UT Arlington. Some repositories require records and others require MTAs, and some require both.